Cleaning up and organising your digital files and software can be a daunting task. Unlike physical folders, in the digital realm you’re looking at possibly thousands of saved documents, photos, and projects which let’s face it will probably take you more than a few days to organise. In retrospect, the same can be said when you’re digging through your rabbit hole of files to find something for a client.
If you haven’t already, then perhaps now is the best time to start getting your digital assets organised. Keep reading on and we’ll walk through a few things you can start doing that will make your life a thousand times easier whether it’s scrolling through your phone or your computer.
Transfer Photos and Videos Off Your Smartphone
Aside from your nagging boss at work and your mom, our phones have become the biggest competitor when it comes to consuming our time. Everyone is on their phone, whether at work, at home, out with friends, or on the roller coaster. As human beings, we naturally love to be connected and are always curious as to what’s going on around us.
It’s now become the norm, even more so a way of life for some people who make a living from sharing and recording their morning routines, what they ate last night, to family night from their phones. But with such limited space on our phones, all these memories take up a lot of space and a lot of power to store.
We suggest moving these pictures in folders off the phone and onto your computer or a hard drive for safekeeping. Doing this will free up more space so you can continue taking pictures and sharing your life without having to worry about running out of room. Side tip, be sure to name what each photo folder is such as the event they were taken at and the year they were taken. You’ll thank us later.
Backup Your Devices
We cannot stress this enough when we say “MAKE COPIES”. At some point, all of us have either dropped our phones in the toilet, down a storm drain, or into a river. Our computers are just as prone, such as when our cats jump on begging for our attention when one wrong step and they have deleted your entire presentation!
Whatever the case may be, it’s always to make copies of your work. We suggest saving it in a cloud folder and also on a hard drive. That way you will always be covered and system crashes that wipe your system’s memory is a thing of the past. It’s always better to save more than none of your work at all.
Remove Apps You Don’t Use
Don’t be a digital junkie and learn to let things go when they no longer serve any use for you. On iOS, there is a setting that will automatically delete apps you haven’t touched in a while. Finding this setting is simple. First, you’ll want to go to: Settings > General > iPhone Storage > Offload Unused Apps.
Apps use a lot of space and storage, so unless you’re using them you should remove them from your devices. You’ll see what a difference it makes in expanding battery life because even if you’re not using the app it is still running in the background and consuming your battery.
Make it a point to be proactive with your digital space and utilise it the best you can. You should at least once a week if not once a month go through your devices and recycle anything you’re not using to make room for apps you are using or may need in the future.
Clean Your Inbox
While this may not be directly associated with your devices, it is still an app that we all use every day and so it is worth mentioning. At the end of every day, you should make it a point to browse through your email for at least 10 to 15 minutes and read anything you might have missed. This is also the time you would unsubscribe and report junk mail to your inbox from cluttering up.
Making this a habit you’ll find your inboxes consistent and uncluttered making it much easier to keep track of emails that are of actual importance to you and aren’t buried under a mountain of spam mail.
Letting your email go for even a week you can find yourself going through thousands of emails and trying to decipher the important ones from the non-important ones. And like our devices, our inboxes have a limited room and you’ll find if you haven’t already just how much quicker that room is consumed in our inboxes.
Update Your Playlists
It’s worth noting that at least once a month you should be changing your playlists, adding new songs, or bringing back older lists you haven’t listened to in a while.
For many of us at work, going to the gym, or cleaning the house music is a source of motivation and a way to stay focused. Listening to the same songs over and over again can get boring and even distract us from doing the tasks it’s supposed to help keep us focused on.
It’s time to stop pausing every five minutes when you feel the urge to skip a song because you’re tired of hearing it. Instead, take the time to update your lists and perhaps make specific ones for specific activities that will help put you in the right mood and state of mind to accomplish the activities you are and will do.
That’s A Wrap
Like anything else, practice makes perfect and no one is a true master of digital organisation. There are plenty of ways and methods to this madness, and if you haven’t already you should start organising now. So get those digital brooms and start sweeping!
Before You Go
If you need help getting your online organisation set up, we can help! We have an entire system we use for organizing Google Drive, Dropbox, etc. and we can support you in the process!
Need help with any other admin or social media-related tasks as well? We’ve got you!
Check us out at: https://aimsmmarketing.com/virtualassistance